Role: Accounts Receivable Specialist

JD Link: https://www.linkedin.com/jobs/view/4443457476/

Position Overview

The Accounts Receivable (AR) Specialist is responsible for ensuring the accurate and timely processing of customer payments, invoicing, account reconciliations, and other accounts receivable activities. This role plays a critical part in maintaining healthy cash flow, supporting customer relationships, and ensuring the integrity of financial records.

The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment.

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Key Responsibilities

Accounts Receivable Management

• Process and apply customer payments, including cash, ACH, check, credit card, and other payment transactions.
• Record and maintain accurate payment information in NetSuite.
• Review and process check payments and IMS applications, ensuring proper documentation and recording.
• Investigate, monitor, and resolve payment discrepancies and account issues.
• Process manual payment transactions and account adjustments as required.
• Manage PayPal and AMEX disputes and coordinate resolutions with relevant stakeholders.

Billing and Invoicing

• Generate, review, and distribute customer invoices accurately and on schedule.
• Submit invoices through customer portals and third-party invoicing platforms.
• Manage special account billing requirements and third-party invoicing processes.
• Process Trinity invoicing and other customer-specific billing arrangements.
• Perform billing, data entry, and account maintenance activities within NetSuite.

Customer Service and Account Support

• Provide prompt and professional support through email and real-time communication channels.
• Respond to customer and internal inquiries regarding invoices, payments, account balances, and billing concerns.
• Collaborate with cross-functional teams to resolve customer issues and improve processes.

Reconciliation and Financial Support

• Assist with month-end closing activities and account reconciliations.
• Review and reconcile accounts receivable balances to ensure accuracy and completeness.
• Support audit requests and provide documentation as needed.
• Coordinate 4th Generation Recycling and Pool Administration check processing with the Accounts Payable team.

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Qualifications

Education and Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of 2 years of experience in Accounts Receivable, Billing, Collections, Customer Accounts, or a related finance function preferred
• Experience with ERP systems, preferably NetSuite, is an advantage

.Technical Skill

• Proficiency in Microsoft Office applications, particularly Excel
• Experience working with customer billing portals, payment platforms, and financial systems
• Ability to learn and navigate multiple internal and external applications efficiently

.Core Competencies

• Strong attention to detail and commitment to accuracy
• Excellent written and verbal communication skills
• Strong analytical, problem-solving, and decision-making abilities
• Ability to work independently with minimal supervision
• Effective time management and organizational skills
• Ability to manage multiple priorities and meet deadlines in a dynamic environment
• Strong customer service and relationship management skills

.Work Arrangement

• Willing to work in a hybrid environment
• Willing to do Night Shift
• Available for on-site duties at least once per month or as business needs dictate

Flexible and adaptable to changing priorities and operational requirements

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Role: Account Receivable (Billing Analyst)

JD Link: https://ph.indeed.com/viewjob?jk=f0f1d67d3bc6a72f

Accounts Receivable Billing Analyst

• Full-time: Yes
• Engagement Length: Long-term
• Working schedule: M – F, 8:30 am – 5:30 pm EST
• Equipment Provided: Yes
• Position Summary:

Primarily responsible for the current billing process and compliance with policies and procedures of the route accounts receivable team and resolving billing and customer account queries.

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Key Job Responsibilities:

• Perform day-to-day activities of the billing process and inquiries. Ensure the invoicing process is complete, accurate and properly reflects the contract terms.
• Perform accounts receivable reporting and month end closing, including invoicing, status of accounts, reconciliations, and journal entries.
• Process and review a high volume of manual billing.
• Partner with various departments to resolve billing questions and provide support on customer accounts.
• Perform customer set up and review, including various customer account analysis.
• Reconcile customer account balances and process necessary account adjustments.
• Ad hoc billing projects.
• Other duties assigned.

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Must haves:

• Bachelor’s degree in Accounting or Finance; OR 2-5 years related experience, or equivalent combination of education and experience.
• Experience supporting a large US based company in the scope of this role.
• Knowledge of accounting practices and procedures, including a variety of accounts. receivable concepts, practices and procedures.
• Intermediate-level experience with the use of Excel spreadsheets used for the preparation of analytical reports.
• Demonstrated ability to work independently and/or in a team environment.
• Standard Microsoft Office skills.
• Organizational, analytical and problem-solving skills.
• Able to process high volume of manual billing (50-75 avg daily).
• Knowledge of Microsoft Dynamics D365 F&O

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Nice to haves:

• Demonstrated knowledge of, and experience with, computerized accounting software; specific experience with JDE, Sales Force, AS400, a plus.

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Experience:

• Dynamics D365 F&O: 1 year (Required)
• Work Location: Remote

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Role: Construction AP/AR Coordinator (Project Support)

JD Link: https://www.linkedin.com/jobs/view/4441223751/ 

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About the Role

We're looking for a highly organized Construction AP/AR Coordinator to support the financial and administrative operations of our US-based construction client.

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This role is primarily focused on Accounts Payable and Accounts Receivable, including invoice processing, purchase orders, payment tracking, collections follow-up, and billing support. In addition, you'll assist Project Managers with project coordination and construction administration to help keep projects organized and running efficiently.

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This is not a traditional accounting role. We're looking for someone who has already handled AP/AR within a construction environment and understands how financial workflows connect with active construction projects.

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What You'll Do

Accounts Payable (Primary Focus)

• Process and verify vendor invoices
• Match invoices with purchase orders and supporting documentation
• Coordinate with vendors regarding invoice discrepancies
• Track payment status and outstanding invoices
• Support vendor payment processing
• Maintain accurate AP records and documentation

Accounts Receivable (Primary Focus)

• Prepare and issue customer invoices and progress billings
• Track customer payments and outstanding balances
• Follow up on unpaid invoices professionally
• Coordinate with clients regarding billing questions
• Support collections and payment reconciliation
• Maintain accurate AR records

Construction Project Support

• Create and manage purchase orders
• Coordinate with Project Managers, subcontractors, vendors, and clients
• Track project documentation and project status
• Maintain document control and project files
• Support project closeouts
• Assist with administrative coordination across multiple active projects

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Required Experience

We're looking for candidates who have experience with:

• Accounts Payable
• Accounts Receivable
• Invoice processing
• Vendor invoice verification
• Purchase Orders
• Progress Billings
• Payment tracking
• Vendor coordination
• Client communication regarding invoices
• Construction administration or construction project support

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Ideal Background

This role is a great fit if you've worked as a:

• Construction AP/AR Specialist
• Construction Billing Coordinator
• Construction Administrative Assistant
• Construction Virtual Assistant
• Project Administrator
• Office Engineer with AP/AR responsibilities
• Construction Administrator
• Project Accountant (Construction)
• Construction Operations Coordinator

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What We're Looking For

• 2+ years supporting construction operations
• Hands-on AP and AR experience in a construction environment
• Experience with invoices, purchase orders, and project billing
• Strong communication skills for working with vendors, subcontractors, clients, and project managers
• Highly organized with excellent attention to detail
• Comfortable managing multiple projects and deadlines in a fast-paced environment
• Able to work full-time during US Eastern business hours